Free guest welcome letter generator

Fill in a few details and watch a tasteful guest welcome letter come together. Print it for the kitchen table, or copy the text into an email. Nothing leaves your browser.

How it works

No signup
Runs in your browser
Free, forever

Welcome letter generator

Opens in a focused, full-screen workspace. Nothing is uploaded or stored.

Free · no signup · press Esc to close

How it works

Three minutes, start to finish.

A warm welcome letter is the first thing a guest reads when they walk in, and it sets the tone for the whole stay. This free tool turns a few simple fields, the property name, the Wi-Fi, the check-out time, a local tip, into a print-ready Airbnb welcome letter you can pin by the door or paste into a message. It runs entirely in your browser, so nothing you type is uploaded, stored or logged.

01 Fill in the details Add your property name, the guest's first name, your Wi-Fi network and password, the check-out time and a phone number. Every field is optional except the ones you want to include.
02 Add a personal touch Drop in one local tip, the pub that does a proper Sunday roast, the bakery worth the early walk, and pick a tone: warm, brief or characterful.
03 Watch it come together The live preview assembles a tidy, editorial welcome letter as you type, so what you see is exactly what prints.
04 Print or copy Print the letter for the kitchen table, or copy the plain text to paste into an email or your own document. It even works offline once the page has loaded.

Why hosts use it

Made to be quietly useful.

Genuinely free with no signup, no card and no account to create.
Private by design: the letter is built in your browser, so your Wi-Fi password and details never leave the page.
Print-ready in a tasteful, boutique style that looks at home on the kitchen table.
Copy a plain-text version in one click for a pre-arrival email or your own template.
Works offline once loaded, so you can put it together anywhere.

Ready to try it?

It opens right here, no new tab, no signup.

Good to know

Questions, answered

What should a guest welcome letter say?

Keep it short and warm: greet the guest by name, welcome them to the property, give them the two or three things they need first (Wi-Fi, check-out time, how to reach you), add one personal local tip, and sign off by name. This tool assembles exactly that from a few fields.

Is a welcome letter the same as a welcome book?

No. The letter is the warm hello a guest reads first; the welcome book is the full reference with the house manual, local guide and rules. Most hosts use both. Our Airbnb welcome book template covers the longer document.

Is it safe to put my Wi-Fi password in here?

Yes. The letter is assembled entirely in your browser, nothing is sent to a server, stored or logged. You can go offline after the page loads and it still works.

Can I print the welcome letter or email it to guests?

Both. Use the print button for a tidy copy by the front door, or the copy button to drop a plain-text version into a pre-arrival email or your own document.

Can I reuse the welcome letter across every booking?

You can, and the printable version is great by the front door. If you would rather it stayed current and personal for every guest, a StayBinder guide carries the same welcome plus the Wi-Fi, house manual and local picks, for £9.99 a month for your first property, then £4.99 for each extra, with a 14-day free trial, no card.

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